Companies need to maintain competitive advantage in today’s challenging business environment; having the right technology solution is key to your success. Procurement is a strategic resource within organisations and the focus on streamlining and automating repeat purchasing is critical to reducing transactional and administration costs.

Complis® ensures that you have the most robust procurement technology available and helps streamline internal processes and procedures to meet strategic business objectives.

Increased pressure on limited resources means that organisations require more efficient ways to manage strategic procurement and align resources to maximise core competencies and skills available.

Complis® provides an integrated technology approach to enable procurement teams to manage a greater number of projects, more efficiently at reduced cost.

As your requirements grow, Complis® delivers the flexibility to collaborate with a mix of internal employees, external agencies and suppliers across multiple time zones and languages.

Complis® is a web based Software-as-a-Service (SaaS) solution which provides corporate buyers with a range of features to support online ordering. Complis® allows you to set up a single online ordering portal for everything. Whether it be stocked items, order-on-demand, web-to-print or a service your need, Complis® can handle them all in one place and seamlessly integrate with external catalogues and warehouses when required, for a one-stop shop.

Complis® is a leader within the industry of purchasing SaaS for areas such as print, promotional items and related marketing services. Complis® can work for you by simplifying the processes of buying and gives you the greater control of your purchasing, from conception through to product delivery.

Complis® provides seamless management of your stock.

When call-off orders are raised Complis® provides you with real-time stock availability and then routes your requirements to the correct warehouse for fulfilment. Many online ordering solutions do not have direct access to live stock, but as Complis® is a single solution, it controls the stock as well as the real-time allocation of that stock to the orders for fulfilment.

Stock ownership is also managed seamlessly by Complis®, allowing stock to be invoiced on receipt or on despatch and for any aged stock to be recharged at the click of a button. Complis® also ensures that you don’t forget to charge for aged stock - reminders will automatically be sent to the product manager in advance.

To keep everything on track, anything that goes into stock is labelled and recorded in Complis®, as a result these items can only be moved, picked or dispatched by scanning the correct item. This applies to stock at your suppliers or external warehousing too – giving you full control and peace of mind.

Barcoded stock locations, batch labels and picking notes ensure that all stock is received, moved and picked correctly, with verification of all transactions to avoid miss-picks. The despatching of orders can also be seamlessly integrated with your couriers to ensure that you only enter information once. This also provides tracking feedback with proof of delivery information available to you and your customers.

Complis® stores and manages accreditations, key company information and capabilities. It monitors supplier performance enabling Supplier Managers to strategically define, classify, and measure across a diverse supply base.

Supplier Managers rely on their strategic supplier network - Complis® supports continuous improvement initiatives through constant monitoring, reporting and analysis of key supplier performance.

All your supplier details integrate seamlessly into the day-to-day procurement process ensuring only certified and approved suppliers can be used. This helps you adhere to regulations whilst adopting best practices that cut costs and risk without additional administration.

Research conducted by the Aberdeen Group shows that best-in-class systems, such as Complis®, typically saves customers on average 23% of their previous spend by adopting easy-to-use best practice techniques and significantly reducing administrative tasks.

With built in supply chain intelligence and by interacting directly with suppliers, Complis® helps speed up your procurement process and prevent costly mistakes.

Complis® provides a range of operational and financial management reporting to enable users to make strategic procurement and business decisions based on accurate real-time information.

As well as providing detailed statistical information, our management reporting helps to identify and report on noticeable trends or service level exceptions.

Complis® is a key component in the definition, management and delivery of SLA’s and KPI’s. All your supplier details integrate seamlessly into the day-to-day procurement process ensuring only certified and approved suppliers can be used. This helps you adhere to regulations whilst adopting best practices that cut costs and risk without additional administration.

Research conducted by the Aberdeen Group shows that best-in-class systems, such as Complis®, typically saves customers on average 23% of their previous spend by adopting easy-to-use best practice techniques and significantly reducing administrative tasks.

The Complis® database structure means that all data is held centrally and immediately accessible, reports can be automated, are easily available, and timed to coincide with key business requirements. They can be output in a number of formats including, Excel, Word and PDF, or as raw data that integrates with client accounting or procurement systems.

Complis® allows you to set up and manage the whole tender process (RFX) including RFI, PQQ, RFP and RFQ.

It also has the ability to create customised tender questions and allows you to evaluate your chosen supplier’s responses and scores; all from the Complis® tender responses.

Managing the process of on boarding new suppliers and processing requests from potential suppliers can be a time-consuming exercise. Ensuring that they meet the criteria required by your company, gathering all the information you need, such as registration forms, certifications and credentials, then storing that information so you can retrieve it, and managing those companies that register an interest can be a huge task.

Complis® can capture not only company’s policy documents and certifications, but also manages the expiration of these documents going forward.

It also allows those companies who register an interest to have automatic filtering if they do not fulfil your essential requirements. Those who do meet your requirements can be automatically progressed to provide further details before being routed to your team for review and approval, again with integrated notification emails being sent to the suppliers. All of this is stored indefinitely in Complis® for full traceability.

Complis® provides the ability to change the language of the software, hence Complis® is running in numerous countries all around the world. If you require a multi-lingual and multi-currency approach, all of the emails and documents in the system will be changed into your selected language(s), as well into that country’s currency too.

Our implementation team will also offer guidance and advice on best practice and discuss options to configure Complis® so it aligns with your existing internal and external business processes enabling you to decide how you want to work, whilst ensuring that business rules are followed.

During the development of the project plan all key tasks will be identified and resource allocated. Complis® will assign a project manager to work with you and manage a phased implementation using robust Project Management skills.

Once deployed Complis® will provide telephone, email and remote access support as well as an online user guide to ensure users have access to ongoing technical support.

Suppliers interact directly with Complis at every stage of the process.

From self-registering as a supplier, completing the Request for Information or submitting Tender responses, through to entering prices, despatching goods and uploading proofs, PoD’s and invoices. Supplier interaction can be either directly on the user interface or through API’s.